How to Write a Company Profile in Kenya, Somalia, South Sudan, Uganda, Rwanda, Tanzania, Ethiopia, Burundi, South Africa, Zambia, Nigeria
How to Write a Company Profile in Kenya, Somalia, South Sudan, Uganda, Rwanda, Tanzania, Ethiopia, Burundi, South Africa, Zambia, Nigeria
Writing a professional company profile means you follow certain steps to profile your organization. Because profiles are practically important when submitting for any government tender, you need to know the process to make the best company profile.
10 Tips on How to Write a Company Profile
Most people lack the time and know how to write a good company profile. In half of the cases, people usually have to write up a profile in a very short time to beat submission deadlines. In that case, you would need a professional company profile writer to help you out. You can get some help to write you organizational profile here: Company profile services For example, to write a company profile, you should generally:
Decide the format of company profile to write
Write the Company Profile Cover Page
Write the introduction of Profile
Define the Business in the profile
Write the Company Quality, Health Safety and Environmental Policy for profile
Write the Company Services and products
Write the Company's business infrastructure
Outline the Clientele portfolio in profile
Attach the appendices to profile
Write the cover page of the profile
1. Company Profile Format
There are many formats to write a company profile out there depending on whether you want a pictorial or textual profile. Profiles for some industries insist on a colorful picture based profile like for interior design, construction, communication, advertising companies. In such company profiles, the text is limited to some marketing oriented writings while the pictures make most of the communication.
On the other hand, some people just need a text based profile possibly on a word document. These profiles tend to have more content and are more descriptive than pictorial ones. In most cases, these are also much cheaper and faster to produce than picture based company profiles. The latter’s artwork needs to be designed and booklets printed. A word based company profile only needs to be printed on a colour printer at the office.
2. Company Profile Cover Page
The cover page of a company profile should be pictorial with a large format picture of services or products the company offers. You should choose a very catchy picture which gives an idea of which industry your company is involved. The full page picture should form the background on which details on the company will be written.
On the front page picture, you can write few details to indicate the name, short bio and contact details of the company. This gives the reader a onetime idea of what the document is all about. The details on the cover page should be as below:
Name of Company ( in Largest font and centered)
A short description of what industry the company is in (in smaller text font)
The name of the document
Name of contact person
Physical address of office
Postal address of company
Telephone number
Email address of the company
3. Company Introduction Page
Here is where you write a summary of your company services and guiding principles. The introduction page of a company profile is a quick snapshot summary of what type of services and products the company offers. Its written in short bullet form, you would want to indicate a list of services or products that you offer your clients at the introduction.
To write a general supplies company summary for example, you may have a list of products as below:
Food stuffs
Office stationery
Office furniture
Security appliance and equipment e.g. CCTV
Automobile spare parts, tires
Cleaning agents
Building and construction materials
Your company profile can also state your guiding principles that you adhere to when supplying to your clients the above products. These would be some general statements on quality of products, guaranteed competitive pricing and reliable after sales services.
The introduction also indicates the strategic company statements and guiding policies including the below:
Company Mission statement: To provide un-pararelled service to our clients offering value added products at competitive prices.
Company Vision: To become the leading supplier of office stationery in the East African region
Company Values: We are guided by integrity, honesty, hard work, self-criticism, culture
4. Write on the Company Details
This is important to write on your company profile to describe the business entity. In this section, the company profile should describe the name and premises of the business. Here, the profile needs to discuss issues related to the name of the company and how it came about, the registration details and office premises.
Here are 4 items, to write on a company profile Business Description Section
Indicate the company name to write on profile
Write the registration details of the company in the profile
Write about the office location and premises
Write about the ownership of the business, the directors and shareholding
Draw an organizational structure or an organogram
5. Company Quality, Health, Safety and Environment Guidelines
Every company is expected to comply with the Occupational Safety, Health Act (OSHA) in its country. Your company will also need to write that it complies with the relevant laws in regard to quality of its products, health of its workers and safety of the workplace. Environmental protection also features highly in these policy statements.
It is required by law to devolve the implementation of your company OSHA and environmental policies through communication and training of staff and management. You also need to prove that your company has invested in environmental protection processes for waste management, pollution prevention.
You will need to show in your profile how your company has included OSHA guidelines in its production line or services provision. This is a very important section as most procuring entities insist on compliance to environmental, quality management, safety, health issues before awarding a tender.
6. Company Services and Products
You can write on your products and services, you will need to be very clear so that the tenderer can see what you provide. This section allows you to list and explain in great detail the types of products and services offered by your company.
A food stuff supplies company for example would list the following items among its wide array of produce supplied to its clients:
Dry grains e.g. Maize, beans, peas, green grams etc.
Fruits: Oranges, bananas, avocado, guava, pineapples, apples, mangoes etc.
Poultry Products: Chicken, Ducks, turkey, Ostrich meat etc.
Dairy Products: Milk, Beef and derivatives like sausages, butter, ghee,
Pork: Pork meat, sausages, bacon, lard etc.
7. Write the Business Infrastructure Profile
To write the business infrastructure in your company profile, you need to take an inventory of your assets. The company business infrastructure is the capital assets at its disposal for production of its products, delivery of its services and the transportation of the same. Infrastructure can also refer to any human capital or financial goodwill from financial institutions that would enable the company provides its products.
You may want to state the following production assets at your disposal such as:
Office space in a central place and other branches countrywide
Number of staff at your employment
Machines and plant equipment
Transportation vehicles like Lorries, vans, buses and train cargo capacity
Bank credit facilities available for large purchases
8. Write the Clientele list
Here you will need to list the number of other supply tenders that you have won before and the name of clients. You can make a list in the form of a table with the name and number of tender, name of procuring entity, date of tender, value of the tender and whether ongoing or completed.
9. Write the List of Appendices
Here, you will write the list of appendices or attached documents to support your company profile. When you are writing the appendices, its advisable to start with the most important as below:
Company registration certificate
Tax PIN certificate for the company
Tax compliance certificate
Business licenses
Health and safety inspection certificates
10. Write the Last Cover Page of the Company Profile
Here you may decide to just write the contact details as provided on the first cover page of the profile, or you may leave it blank. Pictorial company profiles that are printed on booklets will usually write the contact details on the last page. To get your own company profile done by a professional writer, contact us us via call or whatsapp +254 722 661 827
You can also read more about how to write your own company profile here: Company Profile Writing