Which Format to Write a General Trading Company Profile in Kenya, Somalia, South Sudan, Nigeria, Uganda, Tanzania, Ethiopia, Zambia, South Africa, Rwanda, Malawi
Which Format to Write a General Trading Company Profile in Kenya, Somalia, South Sudan, Nigeria, Uganda, Tanzania, Ethiopia, Zambia, South Africa, Rwanda, Malawi
Writing a general trading company profile can be time consuming and tedious process if you don’t have the time. At times, the tender submission deadline is so close that you run the risk of missing out altogether. It’s possible to write a professional company profile in a matter of hours from Kenya, Somalia, South Sudan, Nigeria, Uganda, Tanzania, Ethiopia, Zambia, South Africa, Rwanda, Malawi.
9 Steps for Best Format to Write a General Trading Company Profile
You can get a professional company profile writer to write your profile in a matter of hours. This is how to write a good general Supplies trading company profile. To write a good format for general trading company profile, you should generally:
Find the best type of company profile format to write
Write the profile cover page in neat format
Write the company introduction page
Business name, location and vision, mission and values Profile
Write the company organizational structure format
Write the general trading company products Profile
Write the Company profile of past clients
Write the company profile Quality, Health, Safety and environment policy
Edit your writing of the profile
Its not difficult as it may seem, if you want to write your company profile. You can simply follow these step-by-step- tips to make your own general trading company profile or hire a professional to do it for you in afew hours. 1. Decide On Format of Company Profile
There are several formats of writing a trading company profile and eventually you will have to choose your favorite one. There is a somewhat standard format of writing a company profile, which is what I have outlined below. Once you make your choice of the type of general trading company profile format, you can now begin to write about your new company.
2. Write the Cover Page
The cover page is usually scanty on information and only contains the name of the company and contact details. You should try and make your cover page to be attractive by adding a full page picture of products that you supply. You will then write the text on top of the picture that forms the back ground of the cover page. You need to write the name of the company in the largest font. You follow this up with a sentence description of what type of company it is for example. “A General Order Supplies Company”. Next write the contact person’s name and their telephone numbers, the location of the company offices and the email address.
3. Introduction Page
The company profile introduction page usually contains the general information about the company. You will write the general strategic direction for the company in terms of quality of product, prices offered and your customer service and work ethics.
At the introduction, you can also list the types of products that your general trading company supplies. This helps the reader to understand at a glance the types of products that you specialize in supplying. You can also give a short version of your mission and vision at the introduction.
4. The Business
At this section, you can write the details about the actual business and the company details. This should include a definition of your company name. If your company name has a meaning, this is where to mention it.
The registration status of the business including all the licenses and certificate numbers should also be mentioned here. This is to show your company is fully compliant with all the industry laws and your clients will get confidence to deal with your company.
You can also indicate the location of the business offices or warehouses. Transshipment warehouses are essential for general order supplies companies and you should indicate the size of the warehouse and security.
In this section, you can also state the company vision, mission statement and the core values. This helps the reader to understand what your company stands for. The more ambition you show should also be matched by a commitment to offer more value to your clients through supply of quality products and good customer relations.
5. Organizational Profile
The company organizational structure is where you discuss the management and staff at the company. It is important to draw an organizational chart showing the management hierarchy levels and the total number of employees. This will show the reader how decisions are cascaded downwards to the employees.
You can discuss the staff experience levels starting with qualifications of the directors and then the senior management. The areas of experience for a general order supplies company can range from procurement, logistics, warehousing, shipping, transport, project management and accounting.
MS-Word word processor provides you with an easy way to make an organizational chart that you can adjust to include as many co-workers, subordinate workers etc.
6. Product and Services
At this point, you need to explain the types of products that your company supplies. For a general trading company, you can be as wide as possible since most items that are non-technical can be supplied by general supplier companies.
You will need to categorize your products and discuss each category in detail. An example of product categories would be as below:
Computers and accessories
Automobile spare parts
Office furniture
Food stuffs
Stationery
Make sure to include a lot of pictures of the products you supply at this stage. It is also good to indicate that all your products are from recognized super brands like Microsoft, HP, Apple, etc. You want to give the picture that your products are of the highest quality possible.
7. Past Clients
Your previous supply tenders that you have won and supplied are also important for you to show organizational experience in similar contracts. You can make a table chart to show the type of supply contract completed the procuring entity, the size of the contract in us dollars, and the completion dates.
The larger the contracts that you have handled before or the number of contracts already completed puts you in an advantage position since it shows your company has experience. If it’s your first tender application, you can use the other areas of the tender like pricing to your advantage.
8. Occupational Safety, Health Act (OSHA) and Environmental Policy
You company will need to state whether it has incorporated the OSHA and environmental health policies in its business processes. For example the company needs to show that it only deals with manufacturers who respect and protect the environment in their work. You can also state that environmental considerations are included in your processes like procurement, office operations, and energy consumption. For example use of solar/electric hybrid system at the offices.
Safety and health of the employees is also paramount in your processes and you can state the measures you have taken in your warehouses for example to provide a safe working environment. Quality policies of the company are important and you can show if you deal with manufacturers who are ISO certified etc.
9. Edit Your Writing
You can now edit your profile and include all the necessary appendices like copies of company registration certificates, licenses, compliance certificates for tax, pension schemes, OSHA, ISO certificates, and curriculum vitae of the directors and management.
You can now use your general order trading company profile to apply for most government tenders.
Best of Luck!!!
You may not have the time to write your own general trading company profile, we can offer you a fast service with a 12-24hr turn around, contact us now at +254 722 661 827 (call or whatsapp message)