How to Write a Security Company Profile in Kenya, Somalia, South Sudan, Tanzania, Uganda, Zambia, Rwanda, Ethiopia, Nigeria, South Africa, Malawi
How to Write a Security Company Profile in Kenya
Company Profiles are common in contracts and government tendering processes. You may need to write company profiles for a new company for marketing (this may be in form of a brochure). A Company profile is defined as a short form of writing that informs the public about a given company and what services and products it offers its clients.
9 Tips to Writing a Security Company Profile
Writing a security company profile, is an easy yet time consuming activity. You need to write your security company for a factory security contract, office security contract, home security, school security, university security, hospital security contract and many others.
We can help you write your own security company profile in Kenya, Somalia, South Sudan, Tanzania, Uganda, Zambia, Rwanda, Ethiopia, Nigeria, South Africa, Malawi. This is how to write a good security company profile.
For example, to write a good security company profile, you need to:
Decide on the style of companyprofile you want to write
Write the security companyprofile cover page
Do the Introduction page of profile
Write the company details, location, vision and mission
Write the Company Organizational structure in Profile
Write the quality, environmental and OSHA policy
Write the security company services profile
Write the Company Clientele Profile
Edit your profile writing and put appendices
1. Company Profile Format You need to decide which type of company profile format suites your needs best. There are several formats of writing a company profile, ranging from the simple 2-3 page format to the detailed 10 pages which include all the above details. The detailed company profile is mainly used for tender applications since the evaluation committees are very thorough on company experience and information. The shorter version is when you want a brief company profile for marketing purposes only.
2. Company Cover Page The cover page of a security company profile should have a full page colour picture of the different security services provides like cash in transit, manned security, cctv etc. The picture can be a composite photo of different pictures representing different services, which are combined into 1 large full size picture.
On top of the cover page picture, you need to write the following details with cascading font sizes.
Name of security company
Short sentence on what type of company it is
The name company profile
Contact person’s name
Security Company postal address
Security Company physical address
Company telephone numbers
Company email address
3. Company Introduction Page An introduction page in necessary to give a brief summary of what the company is all about. A security company profile introduction page should include a few statements of commitment to quality service by the company. The introduction borrows a few statements from the strategic direction of the company mission and values to show commitment to providing secure homesteads, Cash in Transit (CIT), Factories, institutions, schools etc.
Similarly, a security company profile should make a list of services provided by the company at the introduction page as below:
Security guard services
Surveillance devices
Patrolling services
Crisis management
VIP Protection
Sniffer Dogs
Emergency staff training
Risk assessments
4. Company Details At this section, you will write about the security company registration details to include year of registration and certificate number. It is also a good idea to include all the compliance certificate and licenses registration dates and numbers here. Your company office location and physical address should be discussed here in relation to suitability of location and logistical convenience.
Finally, you can discuss the company strategic direction as outlined by the security company mission statement, vision and core values that guide the company culture. You can make statements on human resource, service delivery, customer relations and confidentiality policies of the company in regards to providing security.
5. Company Organization Structure The company ownership, management and workforce should be discussed at this level. At this stage, you need to indicate your security company ownership and the leadership’s experience in security matters.
You will need to discuss the directorship areas of expertise, the management expertise and the sectional heads specialization areas. This helps the reader to see that the security company leadership and management are equipped to drive the company well.
Finally, you can create an organizational structure that shows the management hierarchy of the company from the Board of directors to the CEO to the senior management. MS-Word software has a very easy to work with system where you can insert an organizational chart and adjust it by adding co-workers, subordinates etc. Your organizational structure should also have a total of the staff employed by the company.
6. Company Quality, OSHA, Environment Policy This stage will discuss the security company policies in regard to ensuring quality of services, Safety and health of workers and protection of the environment. The various governments have different employee’s safety, health laws that the company will need to show they have been inspected and issued with a compliance license.
In addition, your company will need to show that it has made efforts to acquire quality services by being inspected and awarded quality standards rating by global standardization organizations like ISO. Your company stands a great chance if winning a contract if you have an ISO standard.
Further, environmental protection is a central theme in assessment of many tender documents nowadays. You will need to show that your company has included environmental protection and pollution reduction strategies in conducting its business. An example is using of hybrid vehicles to reduce air pollution or adoption of minimal paper usage at the office to reduce waste. Another example is integration of solar power systems for water heating or lighting at the office to save energy.
7. Security Company Services In this section, your security company profile needs to indicate in great detail, the types of services or products its offers its clients. A security firm company profile should categorize the types of services and products provided and explain in details and pictures.
While indicating the security services and products offered, make sure to mention that the company makes sure it provides products from reputable manufacturers and all their products come with a warranty.
A mention of favorable and competitive pricing of the services and products is also necessary here. You can also indicate you have a robust and highly responsive after-sales services that come with every purchase or service signed up to.
8. Company Clients Portfolio Your past clients give your company an experienced outlook when you are applying for tenders or other contracts. You will need to indicate the types of ongoing security contracts and the completed ones. Here it will help you to indicate the size of the contracts and their descriptions.
If your company is new and you don’t have any contract signed yet, you can try and make more points from other areas of tender application evaluation process like pricing, quality, personalized service etc.
9. Edit Your Security Company Profile Writing You will need to go through the completed profile one more time to make sure that you have addressed all the areas sufficiently. It also helps to tweak your company profile using the tender application documents. This helps you to make your company outlook in conformity to the desired standards.
Finally you can submit your application documents and hopefully win a security company tender.
You may not have the time to write your own Security company profile, we can offer you a fast service with a 12-24hr turn around, contact us now at +254 722 661 827 (call or whatsapp message)
You may wish to read more details on how to write your own security services company profile here: Organizational profile writing