How to Write an IT Services Company Profile in Kenya
An IT Services company profile writing is a requirement when looking for services and supply contracts. You will be required to write a company profile if you have a newly registered company for reasons of marketing. This is usually in the form of a company brochure or price catalogue. An IT company profile can be defined as a short summary of a company name, business, mission, vision, ownership and services it offers. 10 Steps to Writing an IT Services Company Profile Writing an IT services company profile should not necessarily be a hard task if you follow the step-by-step process to write your own profile. Once you have all the details you need to write your company profile, you only need to put them in the right place and use business language as much as possible. This is how to write a good IT company profile For example, to write an IT services company profile, you should follow these steps:
1. Company Profile Format to Use Before you start to write your IT Services company profile, you need to choose the format you want to use for writing it. One option is to use a simple 2-3 pages format which is a summarized version normally ideal for marketing materials like brochures, price catalogues or fliers. This short version is not recommended for a tender application since it’s very scanty in details and might deny you a fair chance at the contract bid. The second option is a longer format that has between 10-15 pages. This is a very detailed IT company profile which covers a wide range of necessary areas. The topics of this format are as given in the above list of steps to make a company profile. 2. Company Profile Cover Page You will need to draft a colorful and attractive cover page for your IT company profile to attract the reader’s attention. You can have a full size composite of pictures depicting the types of services and products that your company provides. On top of the full size photo, you can write these details in different font sizes starting from the largest being the company name. These are the details on your IT services company profile cover page:
3. Write the Company Profile Introduction Page The introduction page of a company profile is a short version of the profile that summarises the strategic focus and list of services offered by the company. In the company introduction page, you need to mention the company mission and vision in respect to services provision. This is where you give the reader a hint of the direction the company wants to take and the difference with other competitors in the same field of business. You can state how the company wants to provide added value services for better or more competitive rates than the competition. For an IT Services company, you can list the following services as part of your work:
4. Company Details This is where to write more about the legal status of the company to include its registration, the name and other legal compliance details. You can discuss the name of the company and what it means or how you arrived at it. It’s also good practice to state all the legal registrations and license numbers and dates of such registrations. This helps the reader to see if your company is fully compliant with all statutory requirements like taxi compliance, pension schemes, health insurance, trading licenses, Health and safety inspections and certification with Occupational Safety, Health Act (OSHA). The office location is important to mention so that the procuring entity will have a record of where your company is located physically. You will need to indicate the street name, the building name, the floor number and the room number if applicable. The company guiding principles, including the mission statement, vision and core values are mentioned at this section. You can state them and give qualifying sentences to show how you are going to achieve your vision and mission. You can also list the core values of the company that will guide your operations and interactions with your clients. 5. Company Organizational Structure This is the point where you write about the directorship of the company and present it in the form of a hierarchical chart. The organization management flow chart shows the flow of leadership from the board of directors to the Chief Executive Officer, senior level management, sectional heads and the officers. The organizational structure also discusses the qualifications and experience levels of the management and the technical staff. It is important to indicate a summary or bios of the top senior managers and directors to show the company is founded on strong leadership. You can also indicate the size of the workforce. You can make a very easy organizational structure from MS-Word software by just inserting cascading levels of the different cadres of management and workers. 6. Company Quality Safety, Health and Environmental Policies To give confidence in the standards of your products or services, you need to discuss the company quality policies. In most cases, companies will be certified under the global certification organizations like ISO. You can indicate whether your IT services company is ISO certified and indicate the certificate number. The government also requires your workplace to be certified as a safe and healthy place of work by the ministry of industry under the OSHA act. This is a certificate you get after making all the necessary adjustments and provisions in the company offices or factory for example fire systems, evacuation plans, floor markings, first aid kits, ventilation, washrooms and in-house infirmary. Finally your company needs to adopt environmental protection strategies that guide its performance of business. You can state that you limit the use of printed paper at the office by ensuring you recycle printed paper by using both sides of paper. You can say that your company also combines a hybrid of electric and solar power to save on energy consumption. 7. Services and Products Portfolio The services and products the company supplies will be discussed here in great detail. You may categorize your list of services or products and discuss each category on its own so that you are able to exhaustively cover each. These categories may be for example networking, computer repair, data storage under which you would have different sub categories. It’s helpful to include a lot of pictures at this stage to show some of the products and services that you provide. As they say, a picture speaks a thousand words. For example, to write an IT Services Company profile, you could include the following services:
8. The IT Company Clientele Your company profile is never complete without the mention of your current and past clients. This section shows that the company has some experience in providing similar services as the ones being procured through the contract. It is wise to list down the past and current clientele with a simple table chart which indicates the name of contract, description of the contract, the value of the contract and end date. The longer your list for equally large companies, the better your chances proving you have the organizational experience required. 9. Cover Page and Appendices The cover page can be another full page picture with the contact details written on top of it. You will also put the appendices or attachments including such documents as registration certificates, tax compliance certificates and health and safety certificates among others. 10. Edit your IT Services Company Profile Writing You can now edit your company profile to make sure you cover all angles and any information that you may need to include. You can now submit a great company profile. Good luck! You may not have the time to write your own IT Services company profile, we can offer you a fast service with a 12-24hr turn around, contact us now at +254 722 661 827 (call or whatsapp message) You may wish to read more details on how to write your own IT services company profile here: IT Company profile writing |